- Why we collect your personal information
- The information we hold, how we use it and how we keep it secure and
- The circumstances under which we delete this information
The Penn Club is committed to protecting any personal information that we collect concerning you. We recognise that it is your information.
Types of Personal Information we collect
We collect the minimum amount of information that we need to run The Penn Club effectively. This information comes directly from the information you provide in your Membership Application form, when you contact us with an enquiry or to make a reservation.
Processing and consent
When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so.
We will not use this personal data for other purposes without asking your permission. We will not keep this information for longer than necessary. We will not use third parties to process your data without taking reasonable steps to ensure they comply with UK Data Protection legislation and EU General Data Protection Regulation.
We will never sell your data to third parties.
How we collect data
The Penn Club collects personal data through
- Membership application forms
- Booking forms
- Contact forms
- Job application forms
- Customers database
We will ensure that all personal information supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.
Data location and security
The Penn Club is committed to protecting and safeguarding the personal information you entrust to us. Your personal data is collected and stored securely subject to appropriate security measures and is protected against misuse.
If you are a member we will delete your personal information from our electronic files and databases when:
- you notify us that you want to end your membership of The Penn Club *;
- 3 years after the expiry of your membership should we not receive any instructions from you to the contrary
- you notify us that you withdraw consent for us to hold your data (this option would trigger your resignation as you cannot be a member of the Club if the Club cannot hold your personal details on file)
If you are a non-member we will delete your personal information from our electronic files and databases when:
- you notify us that you withdraw consent for us to hold your data *
Your personal data is held in electronic form. Electronic data is held on secure servers operated by The Penn Club, and in some circumstances, on servers owned by third-party contractors. We ensure that any third party contractors we use comply with the UK Data Protection legislation and EU General Data Protection Regulations. We do not transfer your data outside the EEA. Membership application forms and other data in paper form is held securely and destroyed securely.
* For us to comply with regulatory information requirements from the Inland Revenue, for example, we may need to keep hold of your data for a specific period. After this period, the data will be destroyed.
Your rights over your data
If you have any queries, wish to make a subject access request to view your personal data held by us or wish to withdraw permission for use of your data or to update the data we hold for you, please contact us: firstname.lastname@example.org or call on 020 7636 4718.
Cookies are text files stored on your computer, and accessible only to the websites which create them.
- for statistical analysis
- to understand user behaviour
- to administer the site
- to tailor the information presented to a user based on their preferences,
and to improve the user experience
Further information about cookies can be found on the Interactive Advertising Bureau’s website http://www.allaboutcookies.org.
If you share our content through social media by liking us on Facebook it will record that you have done so. They may set a cookie for this purpose.
In some cases, where a page on our website includes content from a social network such as a Facebook comments box, those services may set a cookie even where you do not click a button. As is the case for all cookies, we cannot access those set by social networks. Social networks cannot access cookies we set ourselves.
Our systems automatically gather some anonymous information about visitors, including IP addresses, browser type, language, and the times and dates of webpage visits. The data collected does not include personally identifiable information. It is used, as described above, for statistical analysis, to understand user behaviour, and to administer the site.
The Penn Club website contains links to websites operated by third parties under different privacy policies. Should you choose one of those links, you will be leaving The Penn Club website and this privacy notice will no longer apply.
Changes to this notice
Any updates or changes to this policy will be posted on The Penn Club website.